Casanova Brooks
Casanova Brooks

Licensed Agent

7 Skills A Real Estate Transaction Coordinator Must Have


Table of Contents

Aside from real estate agents, there are also what we call real estate transaction coordinators who play a vital role during a property sale.

A transaction coordinator is a professional who assists clients in completing transactions with ease. They are responsible for coordinating tasks, managing the process, and working with all parties involved in the transaction.

Real estate professionals may be called upon to serve as transaction coordinators occasionally. Still, most of them work in other specialties like residential or commercial property sales, mortgage lending, or insurance.

This article will explore what it takes to become a real-estate transaction coordinator by examining the skills necessary for success. It will also provide insightful information to help sellers or buyers decide if they need to hire one.

Who is a transaction coordinator in real estate?

A real estate transaction coordinator may act as the liaison between buyers and sellers during a property sale. They will be responsible for hammering out any differences in price, the timing of inspections, or other considerations with both parties involved to ensure that all details are taken care of before the deal is finalized.

Transaction coordinators also monitor the progress of repairs for a home that is being sold, coordinating with contractors and property owners to ensure that they are completed on time.

Real estate transaction coordination requires strong communication skills and attention to detail. They may work as part-time or full-time employees, commission earners, or self-employed professionals.

What skills do you need to become a real estate transaction coordinator?

7 Skills A Real Estate Transaction Coordinator Must Have

Like most jobs in real estate and other industries, a real estate transaction coordinator requires specific skills to be successful in their career. Among these skills include the following:

Leadership Skills

Because coordinators are often responsible for overseeing many projects and managing other employees’ work schedules, they must have strong leadership qualities. This comes into play when decisions like assigning duties must be made based on each situation.

With such specific information given by the client, determining who should take care of what aspects can result in success without conflicts or confusion. The primary responsibility, though, is to manage the team and keep them motivated.

Communication Skills

A real estate transaction coordinator must communicate with clients, contractors, and property owners effectively. They need to have strong listening skills, too, so they can ask questions that clarify any misunderstanding without offending anyone involved in the process.

Detail-oriented in Every Area

Coordinators are responsible for overseeing all aspects of an authentic experience, including repairs, inspections, and any other task related to the process. They must be detail-oriented to stay on top of all deadlines and ensure everything is completed on time.

Building Relationships

A real estate transaction coordinator has many responsibilities, but one of their most crucial jobs is building relationships with clients. These are essential skills for the coordinators.

Strong Customer Service skills

A  transaction coordinator for real estate needs to have strong customer service skills to make customers feel appreciated and respected.

Managerial Skills

They may work with a team of supervisors who help them complete tasks to focus on larger projects and ensure everything is running smoothly.

Negotiation Skills

The ability to negotiate is essential for a transaction coordinator because they must successfully deal with any issues that arise during the process, such as requests from buyers or sellers.

Duties of A Real Estate Transaction Coordinator

  • Coordinate contracts and paperwork
  • Negotiate with buyers and sellers to come up with a solution for any disagreements that may arise
  • Write letters or emails on behalf of the company they work for
  • Make sure transactions are proceeding according to plan by reading through purchase agreements, taking care of necessary repairs, issuing notices when deadlines for due dates have been missed
  • Research any discrepancies in property or home values to be sure the company is getting a fair deal
  • Make recommendations for transactions when they are required. This may include properties that need repairs or other services, such as marketing and promotion of a particular property
  • Provide information on real estate listings to buyers who may be interested
  • Update the company’s online listing pages with new listings and property information
  • Assist buyers in finding financing by contacting banks or mortgage brokers through phone calls, email, or faxes
  • Help sellers find a buyer for their home. This may include meeting them at open houses to show potential customers around
  • Transaction management
  • Coordinate property closings, including scheduling inspections and arranging for the necessary paperwork
  • Assist in the purchase of new properties as well. This may involve coordinating with mortgage brokers or banks to find financing.
  • Work on a team with other transaction coordinators by providing them information about listings relevant to their specialization.

Benefits of Hiring A Transaction Coordinator

The transaction process can be tiring for agents. This is why transaction coordinators in real estate are needed to help them out with various tasks and make the transaction process smoother. Escrow is a perfect example of a transaction coordinator. It allows one to negotiate for the best deals.

Other benefits of working with a real estate transaction coordinator are as follows:

They take care of time-consuming administrative tasks

This allows real estate agents to focus on more important things like finding listings, closing deals, and managing their clients.

The work of a transaction coordinator can be summarized in four areas:

  • Transaction Process – Coordinating tasks with agents to make the process smoother.
  • Administrative Tasks – Taking care of time-consuming administrative tasks like assigning new leads, returning phone calls and emails from brokers or buyers, etc.
  • Marketing Efforts – They should promote themselves by updating social media sites periodically to market their services related to specific transactions they are working on and marketing other agents’ listings that may not have any open positions at the moment but could later turn into one when it’s available.
  • Price: They coordinate negotiations for repairs and completion of repairs while taking care of all the necessary documents.

Transaction coordinators in real estate also serve as a bridge between clients or other professionals to coordinate the entire purchase agreement. The role of a real estate transaction coordinator like Escrow has evolved from simple administrative work into that of project management, coordination, and leadership.

In summary:
  • If you are a real estate agent, a transaction coordinator will help to save time – they can handle the administrative and coordinating tasks that may be difficult for agents who have multiple transactions going on at once
  • They assist in finding financing if needed. This takes time away from customers having to find their mortgage broker or bank.
  • Coordinates property closings which include scheduling inspections and arranging paperwork. They will handle the signing of the contract, support the process and offer free advice on how to run your business.

Is it worth being a real estate transaction coordinator?

7 Skills A Real Estate Transaction Coordinator Must Have

Some people might question the value of a transaction coordinator in real estate. One reason for this is many companies are doing away with brokers and turning to direct marketing to save money on commissions.

Another reason could be that some say transaction coordinators do not always get enough credit within their company or from clients In reality.

These professionals serve as a liaison between all parties involved and help bridge any gaps when problems arise. The role has evolved so much that they now manage projects, lead teams, and coordinate tasks, which take up quite a bit of time.

Being an agent requires more than just good communication skills—it takes organization skills too. It can be challenging to stay on top of everything between coordinating listings, completing paperwork like purchase agreements, and managing repairs after closing transactions have gone through.

This is a real opportunity for agents who want to manage their time better by delegating tasks or looking for new work. If the idea sounds good enough to try, begin by seeking out an agent-trainee program near your location. These programs typically last from six months up to two years.

Some may even offer financial assistance or scholarships, so it’s worth checking into these options as well before attending school. It’s essential not only to make sure this career path suits your needs but also that you’re able to commit the time and effort it takes

Some agents may recommend getting a job or internship with an established firm before applying for full-time positions if you desire a more traditional route.

That way, they’ll be familiar with your work and have faith that you can handle real estate transactions on their behalf. If this isn’t feasible due to lack of experience or resources, apply for internships as soon as possible.


The real estate transaction coordinator position is one of the most exciting and rewarding careers in today’s industry. Well, now you understand what it’s all about and whether it’s a worthy path.

It can be challenging to stay on top of everything.  If you are interested, don’t hesitate to contact us to learn more about this opportunity or any other job opportunities that match your skill set. We want to help you make a successful transition into our industry. What questions do you have for someone who does this kind of work?

casanovabrooksCasanova Brooks is a real estate entrepreneur. With a background as a licensed realtor at Berkshire Hathaway and currently serving as a Change Agent at eXp Realty, Casanova brings a wealth of expertise and experience to the table. Beyond real estate transactions, Casanova is a seasoned motivational speaker, author, and podcast host. His book, “Real Estate: Play the Game Like the Winners,” reflects his commitment to sharing insights and strategies for success in the ever-evolving world of real estate. Join him on his journey as he continues to make waves in the world of real estate and beyond.

More to explore