Casanova Brooks
Casanova Brooks

Licensed Agent

Quickbooks for Real Estate: How to Make the Most Out of It in 2022


Table of Contents

QuickBooks for real estate is an app that allows you to manage your real estate records like property tax, income, expenses, cash flow, etc. The QuickBooks for real estate is available on QuickBooks’ official website, or anyone can download it according to their requirements.

The QuickBooks solution provides business services to all types of industries, including agriculture, manufacturing, and retail.

The Quickbooks software for the real estate industry is an efficient way to manage the documents between buyers, sellers, and working professionals in a real estate company.

Features of QuickBooks for Real Estate Property Management

QuickBooks is a well-known software across the country that helps you manage your day-to-day transactions without any errors or hassle. It is a quick and straightforward solution for your real estate business.

Here are some QuickBooks solutions that help you in QuickBooks setup:

1. Invoice Quickbooks

The QuickBooks app provides user-friendly invoices for real estate agents that can be accessed from any device to manage the day-to-day transactions of the company.

This QuickBooks app helps check all types of expenses, real estate transactions, and income quickly through a single platform.

2. Inventory Quickbooks

It is another QuickBooks solution that works well for all types of businesses, including retail, wholesale, real estate companies, etc. You can track all inventory-related activities using this QuickBooks app without wasting time or money on it.

3. Mobile access

The QuickBooks application allows a real estate agent or a property manager to get complete access from anywhere at any time through their mobile or laptop. You can get QuickBooks help anytime, even when you are on the move.

4. A fast, reliable, and secure real estate accounting software

how do quickbooks work for real estate agents

QuickBooks software is quick and easy to use for any real estate transaction or record management purposes. Unlike other QuickBooks solutions, this QuickBooks app does not require technical expertise or training to implement it in your organization.

It will automatically generate a QuickBooks login according to the instructions provided by you at the time of QuickBooks set up with your company information along with account details and passwords etc.

Save time and money as real estate investors

The QuickBooks solution is a user-friendly real estate accounting software and provides various QuickBooks desktop features that save time and cost for both buyers and sellers during QuickBooks setup.

This helps them in managing their day-to-day QuickBooks transactions without any technical knowledge.

QuickBooks for property management is an efficient solution that helps manage your real estate records efficiently and quickly to save your time and money.

The QuickBooks solutions mentioned above will help you make the most out of this app.

When should we buy QuickBooks? How does QuickBooks work in the real estate business?

After reading about what QuickBooks offers, we can assume our readers are ready to purchase the product right away.

But before we sell them on it, let’s give some more information, as well as instructions on how one might go about purchasing QuickBooks online.

We can discuss what exactly they’re buying, when they should buy QuickBooks and how QuickBooks work.

To put it simply, QuickBooks is the product of Intuit, Inc. QuickBooks helps business owners keep track of their inventory of products and services, bank accounts, wages paid to employees, and more. QuickBooks can be purchased online. 

When deciding whether or not QuickBooks is right for you, there are many different things one may want to think about. QuickBooks is one of the most common solutions for accounting and bookkeeping professionals and business owners.

Our readers should also consider that they might need this software on a regular basis. If an owner were making a purchase order and later decided not to go through with it, they would still need the software to keep track of how much money was spent on ordering inventory which unfortunately won’t be sold.

Can Landlords use Property Management Software like QuickBooks for their rental properties?

Many property investors choose QuickBooks because of the name they know best. Although accounting tools are good, they are seldom suited to rental property owners. Real estate buyers and sellers need more services than a standard accounting solution.

Property managers provide service to both tenants and property owners. They need two company files:

  • A rental-issuing firm that issues licenses for renters, collects rent from them on behalf of the owner (or landlords), pays bills when necessary; 
  • Then there’s your own business where you manage properties outright – making sure they stay clean while earning income through management fees or commissions paid by month’s tenancy agreement terms.

Creating a Company File Using QuickBooks:

When you set up Quickbooks for your rental property company, you will need to create a company file along with the real estate bookkeeping statement.

This is where you will track all the transactions for each property you manage. You will need to set up tenants and vendors and also create accounts and items.

In order to track rent income, you will need to record security deposits, track expenses, and pay property owners. Let’s take a closer look at each step.

1. Set up tenants and vendors:

You will need to set up tenants and vendors in QuickBooks to manage your rental properties. You can do this by going to the “Company” menu and selecting “Set Up Tenants” or “Set Up Vendors.”

2. Set up accounts and items:

To track the income and expenses for your rental properties, you will need to set up accounts and items in QuickBooks.

3. Record security deposits:

When you receive a security deposit from a tenant, you need to record it in QuickBooks.

4. Track the rent income:

To track the rental income for a property, you will need to create an invoice for the tenant. You can do this by going to the customer menu from the home screen.

After that, select Receive Payments and then enter the value by going to the receipt account from the Accounts drop down menu and selecting the correct tenant from the Customer List.

5. Record expenses for each property:

You will need to record all of the expenses associated with a particular property in QuickBooks. To do this, you will need to create a journal entry.

6. Pay the property owners:

Finally, you will need to pay the property owners from your rental property company account.

Best QuickBooks Alternatives for Landlords

alternatives to quickbooks

If you enjoy working with QuickBooks during the night to determine what is working for your rental property, it’s an excellent solution. Fortunately, it can be done in an alternative to using QuickBooks to pay rent on leased properties for rent.

There are a number of alternatives to QuickBooks, each with its own strengths and weaknesses. Some of the more popular options include Xero, Wave Accounting, and FreshBooks. 

Xero is cloud-based accounting software that is very popular with small businesses. It offers a number of features similar to QuickBooks, including invoicing, expense tracking, and bank reconciliation. 

Wave Accounting is another popular option for small businesses. It is a cloud-based software that offers many of the same features as QuickBooks but at a lower price point. 

FreshBooks is another cloud-based accounting software that offers similar features to QuickBooks and Xero. However, it focuses on ease of use, making it a good option for businesses that are not as familiar with accounting software.

If you are looking for real estate accounting software that can help with tracking and managing your properties, you may want to consider using property management software like AppFolio or Buildium.

These software options offer more features geared specifically towards landlords and property managers.

Using your profits and losses for decision-making

You can find your financial statement in Quickbooks online as “Statement of Activities.” Report customization can be found within the QuickBooks Reports tab. You can view the reports for the section of your favorite pages.

After a business report has been prepared, your business will have to decide how to proceed with it. You’ll sometimes find that you have to cut expenses to increase income.

A property management software like QuickBooks, a business that decides which direction they want to take, will open their position towards risk diversification.

Even though QuickBooks is standard accounting software for small businesses, it does require some careful consideration before making a final decision.

Other software solutions might be a better fit for those who need more than just an accounting solution.

In the end, QuickBooks is an excellent tool for landlords who are looking to manage their rental properties.

Why do we use Quickbooks Desktop?

This allows you to access your information in one place instead of using multiple programs to manage different pieces of data or various tasks.

A desktop version allows you to use a computer to both log your information and do calculations. You can also run reports on the desktop version, which is not offered in the online edition of QuickBooks.

Does QuickBooks work for real estate?

quickbooks save time and money

This is a question that’s worth asking. QuickBooks Pro is a good solution for those looking to manage their business and personal finances in one place.

It’s also worth mentioning that most of the major real estate brokers use Quickbooks as it allows them to keep track of all their income and expenses, including rent payments.

And most importantly, they can effortlessly determine how much money they’re making every month and whether or not they need any additional help from a trusted property management company like Property Management Company.

For homeowners who own multiple residential properties, managing the day-to-day operations can be difficult if you don’t have the right tools.

QuickBooks can handle all your accounting needs, so you don’t have to worry about hiring an expensive bookkeeper or accountant just to keep track of your expenses, income and capture monthly profits.

Which QuickBooks is best for real estate investors?

As an investor, you generally want to keep track of all your business and personal finances in one place.

The standard QuickBooks software is best for those who don’t need monthly invoicing or extensive inventory tracking and who want to be able to do their books on a computer with the option of running reports as needed.

For real estate investors, we recommend using Quickbooks Online Plus as it includes the ability to create estimates and invoices, which can help you save time as part of an ongoing project (project management), such as renovation work, painting rooms, or even landscaping.

It also allows access from anywhere, so you have the convenience of being able to check your account from any device whenever necessary without having to carry around a laptop or tablet.

Is QuickBooks good for landlords?

Usually, landlords have to manage multiple properties at once.

This means keeping track of rent payments and expenses can be a challenge for many small business owners.

But since QuickBooks Pro is equipped with features that help you get more organized, it has the potential to change the way you do business.


So in the case that you’re looking for a way to keep both your personal and business accounts in one place, QuickBooks Pro may be for you.

It’s important to remember that each version of QuickBooks is designed for different types of businesses. So make sure you get the version that suits your size and needs before making a final decision.

For example, QuickBooks Pro is a good option for those who have multiple properties they need to manage and who want to do their books whenever and wherever.

But if you’re a contractor or service provider looking to get invoices out the door more quickly, QuickBooks Online may be a better choice as it has the ability to create estimates and invoices, which can save you time.

casanovabrooksCasanova Brooks is a real estate entrepreneur. With a background as a licensed realtor at Berkshire Hathaway and currently serving as a Change Agent at eXp Realty, Casanova brings a wealth of expertise and experience to the table. Beyond real estate transactions, Casanova is a seasoned motivational speaker, author, and podcast host. His book, “Real Estate: Play the Game Like the Winners,” reflects his commitment to sharing insights and strategies for success in the ever-evolving world of real estate. Join him on his journey as he continues to make waves in the world of real estate and beyond.

More to explore